There are a few different kinds of office phone systems available for you. Out of all these there are three kinds which stand out among the rest. With increasing workloads in offices today, internal phone systems greatly help to streamline office operations. A good phone system goes a long way in enhancing the efficiency and productivity of the staff and the office as a whole.
With new advancements coming in everyday, technology in all sectors is becoming increasingly cheap. Office phone systems are no different. Many kinds of such phone systems are now available at affordable prices even for small offices. This is a great boon for small businesses and new entrepreneurs who want to get the best out of what they have.
The top three office phone systems
The most common kind of office phone system is probably the auto attendant answering system. The job of an auto answering system is to pick up a call immediately and present an automated menu to the caller, from which they can select the desirable option. It then automatically transfers the call to the relevant department in the office. These systems help because they eliminate the need of a manual operator in the office whose only job would be to answer calls and transfer them manually. It is also beneficial to the caller since they do not have to wait on the other end of the line for someone to pick up the call, which may not always be possible since office staff is often already hard pushed to complete their work targets.
The most innovative and useful among the office phone systems is the multi line system. These come in two verities, namely the 2-line systems and the 4-line systems. The benefit of this system is that it can work on an automated operator on multiple lines at once. This means that many callers can access the automated menu or talk to staff members simultaneously. This avoids giving a busy signal to a caller, which is not good for business.
They voice over internet protocol or VoIP office phone systems are a relatively new kind of phone system. It is an internet telephony system which makes making and receiving calls possible at surprisingly cheap rates. It does not require phone systems, but only a speaker and mike attached to a computer. The computer though needs to have a decent internet connection for you to enjoy uninterrupted service.